PAYROLL SPECIALIST

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Payroll Job Description :

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• Assist with payroll in line with HR Manager and business requirements.

• Prepare and Process the company’s payroll every pay period (as required) weekly, bi-weekly, and monthly payroll for all concerned employees.

• Maintains payroll processing system and records by gathering, calculating, and inputting data.

• Computes employee take-home pay based on-time records, benefits, and taxes.

• Answers staff questions about wages, deductions, attendance, and time records.

• Adheres to payroll policies and procedures and complies with relevant law.

• Identifies, investigates, and resolves discrepancies in timesheet and payroll records.

• Honours confidentiality of employees’ pay records.

• Completes payroll reports for record-keeping purposes or managerial review.

• Performs the distribution of wages by issuing paper checks or direct transfers to employees’ bank accounts.

• Prepare and maintain payment vouchers as required.

• Collate timesheets and attendance as required and process in line with company requirements.

• Assist with monthly and yearly statutory requirements such as EPF, Socso, EIS, PCB, etc.

• Assist with entering variable overtime and employees claims/expense payments.

• Chase concerned engineers and supervisors for missing information as required.

• Any other payroll duties as required by the immediate supervisor and management.

• Perform all other duties as relevant to this work scope.

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Other Job Description :

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• Assist with day-to-day HR & Administrative tasks and responsibilities.

• In addition, assist and provide support to HR-Admin Manager.

• Assist with recruitment process such as posting job ads on careers pages, processing resumes, arranging interviews, new employee orientation, induction, and on-boarding.

• Prepare, maintain, compile, organise, update company personnel records and documentation.

• Maintain & File Company documentation and letters.

• Manage and update records on HR database & dashboard with employee information.

• Maintain, track and verify employee’s attendance, leaves, overtime, advances, etc.

• Prepare, manage and store paperwork for HR policies and procedures.

• Assist and Maintain HR systems and software.

• Assist and help employees with their requests, concerns, doubts, etc.

• Provide training and guidance as and when needed.

• Assist in liaising with external sources to fulfil tasks and duties.

• Maintain schedule and coordinate calendar activities.

• Create documents, letters, reports as and when needed.

• Perform all other duties as relevant to the job role.

• Perform any other task as and when required by the management and immediate superior.

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Skill Required :

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• Excellent Mathematical Skills, Accounting and Bookkeeping Skills

• Extensive experience of Malaysian payroll & statutory requirements is essential.

• Experience in HR administration is desirable, although not essential.

• Excellent Microsoft Office skills – Word, Excel, PDF, PowerPoint, etc

• Excellent Communication (Verbal & Written) skills

• Excellent organisational and time-management skills.

• Flexible and adaptable in approach to work with the ability to multi-task

• Meticulous and accurate

• Excellent attention to detail

• Highly organised with the ability to prioritise

• Process-driven

• Team player

• Coordination, detail-oriented and proactively perform their duties with a sense of urgency and less supervision.

• Flexible and takes the initiative to suggest improvements.

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Hiring Details :

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• This is a Remote employment position.

• Must have 1 to 2 years experience in Malaysian Payroll or HR-Administration.

• Malaysian Only.

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Thank you for your interest in Hegel!

Hegel offers a highly engaging and supportive work environment in a culture that values, recognises and rewards quality performance. Our Human Resources Critical Success Factors are:

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1. Continue to build and strengthen intellectual capital by hiring and retaining quality people, rewarding performance, and providing growth opportunities.

2. Create an environment to empower employees with the proper authority to take ownership of their area of responsibility.

3. Hegel is an equal opportunity employer. We provide opportunities without regard to race, colour, religion, sexual orientation, gender identity, national origin, marital or family status, protected veteran status, disability status, or other applicable legally protected characteristics.

 

Apply now

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Submit your job application cover letter along with your updated resume/cv, certificates and any other necessary documents to humanresource@hegelengineering.com and mention the job post you are applying for in the email subject; only qualified applicants will be contacted for an interview.
 
If your application is successful, you will initially undertake a telephone interview with the HR team and be required to sit for an IQ Test and fill out a questionnaire form before the final interview process.